For most events, the answer is approximately 200 people. We have three popular outdoor settings that would seat even more than 200 people, but in case the weather does not cooperate for you, our largest indoor-option with heating and air-conditioning will hold up to 200 people seated at tables, or up to 225 people seated in rows for a wedding ceremony.
For a wedding or other event inside the Scale House (the smaller of our two heated/air-conditioned buildings), up to 60 people can be seated at tables including the loft, or approximately 70 could be seated in rows without tables for a wedding ceremony.
Do I need to rent a tent, tables, chairs, or porta potties?
We have enough tables and indoor chairs for up to 200 people. If you want outdoor chairs for a wedding, you should rent those as ours are not made for outdoor use. Most of our tables are white heavy duty plastic rectangular 8' banquet tables, and could be used indoors or outdoors, with or without any tablecloths that you provide. There are additional antique tables and chairs in the Scale House that will seat up to 60 people. The Scale House includes one public restroom, and the larger new building includes two more public restrooms. If desired, you can rent additional porta potties from other vendors, or we can put it all together for you in one package and handle those details if you prefer.
Do you have a sound system?
The big building has a nice built-in sound system that can easily be plugged into your phone. You can then play any music you would like from your playlist. The same system can be used by musicians if they prefer not to bring their own equipment. We have three cordless microphones that can be used by the officiant and/or singers for indoor weddings. DJ's often bring their own equipment for receptions. Although we are planning to add one soon, at this time, we do not have a sound system for an outdoor wedding. In the meantime, we have found that many DJ's will provide that service.
What are our food options?
You can choose any caterer you would like--we have had many caterers serve here from all over the area. You (or your caterer) may also grill out, and some people just order out for food or bring in their own food (we do not do any catering ourselves). Both of our primary buildings have kitchenettes with hot/cold city water, microwave ovens, plenty of space, and extra electric circuits so caterers can use several large warmers along the countertop. We have a small refrigerator in the Scale House, and two refrigerator/freezers you can use in the big building. For your event we provide trash cans and a supply of trash bags, and we have a dumpster you are welcome to use afterward.
Are the facilities handicapped accessible?
Yes. Our new building includes a concrete area to make wheelchair access easier, and the main floor plus the kitchenette and both restrooms are on that level. The rest of the property includes gravel driveways and parking areas as well as lawn areas, which can be driven on when the ground is firm. We have a wheelchair ramp we can attach to the front steps of the Scale House, and vehicles can drop off guests immediately in front of the Scale House porch except when the ground is snowy or muddy. The restroom in the Scale House is on the first floor; but since the doorway to it (between two large old beams) is narrow, we may need to make alternative arrangements for guests with wide wheelchairs. Inquire in advance if possible about any accessibility issues.
Do you allow alcohol at Windsong Acres?
Yes, providing that there are careful plans in place for the responsible use of alcohol at your event. First, our services are limited to renting you the use of our facilities; we do not serve either food or alcohol, and therefore you need to arrange for that with other vendors who are licensed to do so. If you choose to serve alcohol to your guests, there are three important factors which we hope you will want to consider no matter where you choose to celebrate.
First, it is important that you assure that no underage person will be able to gain access to alcohol. Hiring a professional bartender, whose license depends on obeying the law, is one way to do this.
Second, because we are some distance from the nearest hotel or taxi service, we would like for you to have arranged transportation options for your guests so they do not drive after they have consumed alcohol. Some past events have identified designated drivers, or hired buses to transport their guests. To support you in this, we are glad for anyone to leave their automobiles parked here overnight and come get them the next day.
Third, you will need to provide our insurance agent a copy of a one-day insurance liability policy that covers Windsong Acres and yourself. These policies are common and can sometimes be obtained for free or at low cost as an extension of your own homeowner's policy, but if not, our insurance agent has a low cost plan that he can write for you.
Finally, depending on the size of your event and your particular plans, Windsong Acres may ask for a damage deposit in advance to offset any possible damage to the property or excessive cleanup cost.
Please discuss the details of your event with us in advance, and we can work out the most reasonable and responsible plans to assure the safety and enjoyment of your guests.
Are there Smoking Areas provided at Windsong Acres?
Yes, we have a designated smoking area where it is safe to smoke without concern for other guests, or the barns or other buildings. We have sand buckets available for cigarette butts, so our grounds stay clean and nice for future guests.
How much does it cost to rent Windsong Acres and what is the deposit?
Bridal or Baby Showers are $150, typically paid when the date is reserved. You can reserve either the new large building or the Scale House, and there is a possibility that another group or event may overlap in the other building. While here, your group is welcome to explore the grounds and the other building if it is not occupied. When possible, you will have the option to set up the day before.
Special Events (corporate dinners, class reunions, anniversary celebrations, etc.) will be determined on a case by case basis by the approximate number of people, the season of the year, and the duration and type of event. Typically, such events range from $250-500 for a one day event, and when possible, includes the option to set up the day before.
WEDDINGS AND RECEPTIONS.
Generally speaking, we offer four types of wedding packages, described below. The prices shown below are the maximum price quotes effective in 2022. Your particular quote may be less,depending on factors such as approximate number of people, season of the year, what plans you have about serving alcohol to your guests, and other details.
1) A Plain and Simple Wedding Day
This is a no-frills wedding ceremony for a small group, typically fewer than 25 people, all within a 4-5 hour time frame. If you are wanting to "just get married," and skip the rehearsal, rehearsal dinner, big wedding, major advance decorations, and big reception, this might be a good option for you. You can still have all the photos you'd like here, and it may include a sit-down meal afterward with light beverages, cake, presents, and general celebration with those closest to you. (This is different from a "reception" featuring a DJ, dancing, late hours, etc.) If this type of single-day event is held on a Sunday-Thursday, the maximum quote would be $500. For a maximum of $1000, you could schedule it on a weekend day on non-peak wedding months, or reserve a Saturday during peak months if that Saturday is still open with less than six months to go.
2) A Wedding Weekend Package
This packages includes four days--Thursday through Sunday until noon, to give you plenty of set up and clean up time. You will have the use of all the buildings and grounds for all of your events EXCEPT the Reception (rehearsal, rehearsal dinner, wedding, wedding , engagement and wedding photo shoots, and even a brunch for family/friends on Sunday if you would like, for up to 200 guests. We can give you a quote adjusted to your particular situation, but the maximum quote for the Wedding Weekend Package for 2022 is $2000, and you would then plan to have your reception elsewhere.
3) A Wedding Plus Reception Weekend Package
This packages includes everything in the Wedding Weekend Package--four days use of all facilities for up to 200 guests--but it also includes having your Reception here. We can give you a quote adjusted to your particular situation, but the maximum quote for the Wedding Plus Reception Weekend Package for 2022 is $3500.
4) A Reception Only Weekend Package
The Reception Only Weekend Package assumes you will be having all of your wedding events elsewhere but you want to come here for your reception (and photos too if you would like!). This package includes three days--Friday through Sunday until noon, to give you plenty of set up and clean up time. You will have the use of all the buildings and grounds for up to 200 guests. We can give you a quote adjusted to your particular situation, but the maximum quote for the Reception Only Weekend Package for 2020 is $3000.
A deposit of $250 is required to reserve a wedding date. The deposit is applied to your total, and becomes non-refundable six months before your wedding date. Six months before your wedding date, half of the total wedding rental fee is due (including your deposit in that first half). One month before your wedding date, the balance is due in full. All payments received by Windsong Acres, except deposits that have become non-refundable, may be refunded upon cancellation for any reason.